Senior Finance & Budget Manager
Helen Keller International
Senior Finance & Budget Manager
(New York, NY)
Established in 1915 with Helen Keller as a founding trustee, Helen Keller International (HKI) works to save the sight and lives of the most vulnerable and disadvantaged. Headquartered in New York City, HKI offers programs in 21 countries in Africa and Asia as well as in the United States. The organization combats the causes and consequences of blindness and malnutrition by establishing programs based on evidence and research. Each year, our programs directly benefit millions of people, and children are a primary concern. HKI programs address malnutrition, cataract, trachoma, onchocerciasis, refractive error and diabetic retinopathy. HKI has over 600 staff and an annual budget of over $57 million.
Scope of the Position:
The Senior Finance & Budget Manager will serve as the primary finance and budget contact for HQ, Regional, and Country Office staff. Under the direct supervision of the Chief Financial Officer, the Senior Manager will manage HKI’s agency-wide annual operating budget and donor project budget processes, perform analysis of financial statements, design curricula for staff trainings, update policies and procedures manuals, monitor cash advances in country offices, and review monthly billing to donors. S/he will also supervise Program & Finance staff.
- Play a lead role in the organization of the operating budget and mid-year review budget processes for HQ departments, Regional and Country Offices. Coordinate with the Financial Systems Analyst to ensure templates and instructions are developed and are in-line with HKI budgeting practices and that budget data is accurately reflected in HKI’s financial system.
- Support the CFO with preparation of the agency-wide consolidated annual operating budget and mid-year review budget for the Board of Trustees. Prepare ad hoc budget analyses as requested by the CFO.
- Review donor and program budgets and budget narratives for final CFO approval. Ensure budgets are in-line with work plans, donor regulations, and HKI policies. Design standard budget templates as needed in coordination with the Grants & Contracts unit. Prepare financial reports for donors, as needed.
- Develop a system to monitor low overhead programs and their effect on HKI budget.
- Prepare Project Status reports (budget to actual comparisons) and Life of Project reports and distribute them to Country and Regional Offices. Work with HQ department managers and Regional staff to support their monitoring processes.
- Conduct periodic review meetings with key staff to track project and grant-related expenses
- Advise the CFO of unusual budget variances or problems and recommend corrective action.
- Analyze financial statement on a monthly basis and present variances and recommendations to CFO.
- Prepare, evaluate and make recommendations about monthly financial indicators.
- Supervise the Program & Finance Officer who serves as the financial liaison for several large HQ-managed grants. Supervise review of donor budgets and budget modifications, negotiation of budget terms with donors, and oversight of project financial reporting.
- Participate in strategic planning and process improvements for the department.
- Collaborate with accounting staff to update policy and procedure manuals, as needed.
- As part of the Finance team, prepare and participate in finance trainings for HKI’s New Leaders Orientation and Regional Finance meetings.
- Review all monthly cash advance requests from the Country and Regional Offices and prepare a cash analysis for all Country Offices and Headquarters.
- Work closely with the Financial Systems Analyst to update and improve budget templates for the HKI annual process as well as for donor budget proposals.
- Participate in ad hoc tasks and special projects as directed by the CFO.
- Master’s Degree in public administration, finance, accounting, or related field with at least eight years prior work experience in non-profit finance or budget management, or equivalent combination of education and experience.
- Prior experience preparing agency operating budgets and project budgets is required.
- Knowledge of USAID budgeting and financial reporting policies and USAID rules and regulations, preferably at an international non-profit is highly desirable. Knowledge of the Africa and Asia regions a strong plus.
- Experience and ability to effectively manage staff and projects.
- A “partner-like” management style necessary to be effective in an organization of highly motivated staff with a diverse set of skills and perspectives.
- Ability to negotiate effectively with donors, troubleshoot issues, and take proactive approaches to improving financial and budget management processes.
- Analytical and conceptual skills, as well as the curiosity and learning agility necessary to be successful in a growing organization with evolving financial and operating systems.
- Demonstrated high-level proficiency in the use of various financial related software (spreadsheets, accounting packages) and/or manual accounting systems. Familiarity with Financial Edge a plus.
- Ability to communicate effectively across cultures including:
- asking for information in a way that is very clear and specific;
- conducting trainings for staff that will be effective and well-received; and
- interacting with internal and external colleagues.
- Ability to undertake US domestic and international travel to conduct site visits as well as training field offices on new policies and procedures (approx. 3-5 weeks per year).
- French language skills a strong plus
- Residence in or willingness to relocate to the NY metro area; US work authorization.
Qualified candidates should submit a cover letter and resume to email@example.com noting the position title in the subject line. Applications will be accepted until the position is filled.